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Career Opportunities

Director of Individual Giving | Education Program Coordinator | Orchestra Production Manager

Director of Individual Giving

The Dayton Ballet, Opera, and Philharmonic share a record of stellar achievement, excellence in presentation, and a deep commitment of service to the greater Dayton region. We are fortunate to build on this foundation as the Dayton Performing Arts Alliance (the Alliance). As a new model for arts leadership, the Alliance is committed to creating a healthy and vibrant Dayton community by working to build bridges among diverse communities and serving as a catalyst for revitalization and economic development. Individual contributions, foundation grants, and community partnerships with area businesses make it possible to continue classical performing arts in our community, serve more than 75,000 K–12 students through our education programs each year, and present the highest level of performance excellence in the Dayton community. 

Reporting to the Chief Development Officer, the Director of Individual Giving will be responsible for relationships with Board of Trustees and longtime donors as well as cultivating current annual fund donors and soliciting new donor relationships. The role will focus on following an established annual fund campaign strategy and securing gifts from individuals through face-to-face solicitations. The Alliance is seeking a candidate who truly enjoys building authentic relationships, embraces a spirit of hospitality, and wants to be part of a celebratory culture. 

1. Manages DPAA relationships with individuals—identifying, cultivating, soliciting and stewarding individual gifts to meet annual revenue goals in the Alliance’s development plan 
2. Carries out Annual Fund giving campaign following priorities set by development plan 
3. Creates written pieces and follows strategy for established annual fund campaign, working in collaboration with graphic designer to assure consistent, compelling branding and timely mailing of all solicitations 
4. Cultivates relationships with board members, volunteers, and vendors to ensure that annual fund materials and messaging reflect the Alliance brand 
5. Coordinates all aspects of telefunding program including list segmentation and strategy, vendor relationship, and communication as implemented throughout the year 
6. Plans and implements engagement strategies to maximize relationships with existing and new donors with the capacity to make significant annual fund gifts as well as major gifts 
7. Enhances donor experience by overseeing opportunities for interaction with the Alliance through written correspondence, one-on-one and small-group interactions, and special events 
8. Works with the CDO and Director of Planned Giving to develop a pipeline of planned giving prospects and donors 
9. Serves as the staff lead to manage and direct Individual Stewardship Subcommittee of the board, working closely with the CDO and chair of the committee 
10. Develops timely donor acknowledgement letters for each annual fund appeal and coordinates implementation with the Development Coordinator 
11. Manages volunteer committees to steward, thank, and solicit annual fund gifts; additionally, manages individual volunteers for office tasks, database entry, and special event support 
12. Works closely with the CDO and Development team on major annual fundraising events and other donor related events 
13. At discretion of CDO, may also be tasked with solicitation/renewal of certain corporate sponsors and prospects 
14. Other duties as assigned 

1. The ideal candidate 
a. Is positive, motivated, enthusiastic, and personable. 
b. Is exceptionally detail-oriented and highly organized with strong time management skills. 
c. Possesses strong written, verbal, and listening communication skills. 
d. Is comfortable balancing multiple high priorities with minimal direct oversight. 
2. Minimum four to six years of experience in fundraising including, but not limited to, annual fund, individual giving, planned giving, special events, campaigns, corporate giving 
3. Comfortable engaging individuals, subscribers, and patrons in various one-on-one and group settings 
4. Able and eager to share the story of the Alliance to a variety of constituents through conversations and presentations and in print 
5. Ability to manage constituent relationships, develop solicitation strategies, and execute moves management systems 
6. Experience in supervising staff and managing volunteer committees
7. High degree of proficiency in Raiser’s Edge (or other donor database) and Microsoft Word, Excel, and Power Point 
8. Bachelor’s Degree in Marketing, Communications, or related field 
9. Passion for the performing arts with knowledge of the ballet, opera, and orchestra desirable 
10. Responsibilities related to events and working with volunteers may fall outside normal business hours, including nights and weekends; need to have a valid driver’s license and access to a personal vehicle; must be able to perform light to moderate lifting 

Salary plus benefits package including health and dental insurance and paid vacation leave. Fast-paced environment with events and performances focused between September and June. Fringe benefits include access to attend performances throughout the season. 

TO APPLY FOR THIS POSITION: Contact Jeremy Davit, Chief Development Officer, Dayton Performing Arts Alliance, 126 N. Main Street, Suite 210, Dayton OH 45402, No phone calls, please. Equal Opportunity Employer. 

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Nothing in the position description restricts management’s right to assign or reassign duties and responsibilities to position at any time. 

Education Program Coordinator
(Full-Time, Exempt)

The Dayton Performing Arts Alliance is a merger of three organizations, including the Dayton Ballet, Dayton Opera, and Dayton Philharmonic Orchestra. The Education Department of the Dayton Performing Arts Alliance provides in-school, field trip, and participatory experiences for students ages Pre-K through 12th grade. The Alliance's education programs reach almost 75,000 students in 14 counties around the Dayton area. 

A) Basic Function:

The Education Program Coordinator is a collaborative and dynamic member of the Education Team who serves as the primary interface between the Alliance and schools for both in-school and field trip programs. S/he will lead the cultivation of new and existing school relationships to achieve annual ticket revenue and participation goals. S/he also manages the education database and provides management support to the Alliance’s participatory education programs as well as general office support for all activities of the department.  

B) Qualification Requirements:

The Education School Partnership Coordinator should possess the following qualifications: 
  • Bachelor’s Degree in Education or Arts preferred but not essential.
  • Highly organized, flexible, collaborative, motivated, and a fast learner.
  • Strong written and verbal communication skills. 
  • Proficiency in Microsoft Office and Google applications.
  • Experience in group sales or customer service.
  • Experience and familiarity with local school districts is preferred.  
C) General Responsibilities:

As a member of the department, the Coordinator is responsible for the following:
  • Participates in the annual goal setting and evaluation process for his/her position with the Director.
  • Attends departmental staff meetings as convened by the Director.
  • Attends any Alliance Staff or Board meetings when necessary.
  • Participates in the Alliance’s strategic planning process and leads any strategic planning activities assigned to him/her.
  • Manages any special projects and priorities as requested by the Director.
D) Specific Position Responsibilities:

In-School and Field Trip Educational Programs
  • Conducts outreach to new and existing school and community partners through phone calls and emails, keeping meticulous logs of communications.
  • Coordinates and schedules in-school programs, including Philharmonic Ensembles, ArtsConnect, Concert Previews, and the Orchestra & You program.
  • Coordinates and schedules field trip performances including Magic Carpet Concerts and Young People’s concerts.
  • Designs seating charts for field trip performances, and assists the Director in coordinating field trip logistics.
  • Meets sales goals for both in-school and field trip programs.
  • Maintains communication with schools, including performance reminders, set-up requirements, and invoicing. 
Participatory Programs
  • Works with the Director to assist with communications regarding the Dayton Philharmonic Youth Orchestra, Youth Strings, and Junior Strings, including audition results, welcome packets, etc.
  • Designs and produces materials (ex. concert programs) as required.
  • Manages the Education Department databases.  
  • Tracks student participation in all programs as required by the Development Department for grant applications and final reports.
  • Works with the Accounting Manager to coordinate billing of schools and payment collection for all Alliance Education Department programs.    
  • Collaborates with the Dayton Ballet School Administrator and Opera Artistic Administrator as needed.
E) Line of Communication and Accountability:

The Education Program Coordinator reports to the Director of Education. S/he works closely with the Director, volunteers, and other staff to ensure the Alliance’s education program operates smoothly, while cultivating and developing ongoing relationships with local schools.  

F) Performance Standards:

The effectiveness of the Education Program Coordinator will be assessed against the following standards:
  1. Favorable evaluation and receptivity of the Alliance’s educational programs among schools and school districts, with particular regard to ease of communication and scheduling.  
  2. Positive field experiences and participation of volunteer docents serving Alliance educational programs.
  3. Positive feedback and participation of artists serving Alliance educational programs.
  4. Overall quality of customer service experience provided by the Education Department to all stakeholders.
G) Evaluation/Review Process:

The Coordinator participates in an annual performance review with the Director based on a performance plan for the position. The performance plan will include established annual goals for the position and metrics of success. Decisions of compensation are ordinarily reviewed annually and are contingent upon the overall performance of the organization. The DPAA is an at-will employer in the State of Ohio. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

H)    Salary and Benefits:

Salary starting at $30,000 per year, commensurate with experience. Benefits included. 

I)     How to apply:

Please send résumé and tailored cover letter to Ruth Reveal, Director of Education, Applications without a cover letter will not be considered. No calls, please. Equal Opportunity Employer. 

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Nothing in the position description restricts the Board of Directors’ or management’s right to assign or reassign duties and responsibilities to this position at any time. 

Orchestra Production Manager 

RESPONSIBILITIES: The Orchestra Production Manager will be responsible for all matters relating to concert production for the Dayton Philharmonic Orchestra. S/he will be directly and actively involved in coordinating rehearsal and concert logistics, including arranging for guest artists' travel and hotel accommodations, fulfilling requirements of guest artist contract riders, renting instruments and other production equipment, and coordinating and facilitating communication between all production components (i.e., conductors, musicians, stage hands, outside vendors, etc.). Evening and weekend hours are common. 

QUALIFICATIONS: The successful candidate will have professional production experience in the performing arts, preferably symphony orchestra, and/or a bachelor's degree in the performing arts, preferably in music. S/he will have strong interpersonal and organizational skills and will possess the ability to work independently. S/he must be a "people person," possessing the ability to cultivate and maintain positive and productive working relationships with diverse groups (i.e., music director, musicians, staff, guest artists, guest artists' managements, stage hands, outside vendors). Familiarity with computer-based word processing and spreadsheet programs is required, and familiarity with computer-based database programs is desired. Must be capable of light to moderate lifting. Must have personal vehicle and valid driver’s license. 

This is a full-time position with benefits and a flexible schedule. Compensation: mid-20s/low 30s, commensurate with experience.  Position is available immediately. 

TO APPLY FOR THIS POSITION: Contact Eric Strohecker, Director of Production and Operations, Dayton Performing Arts Alliance, 126 N. Main Street, Suite 210, Dayton, OH 45402, estrohecker@daytonperformingarts.orgNo phone calls, please. Equal Opportunity Employer.  

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Nothing in the position description restricts management’s right to assign or reassign duties and responsibilities to position at any time.  
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